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How to Link Data from Two Different Excel Sheets?

1. Open the Excel workbook that contains the two sheets you want to link.

2. In the destination sheet where you want to display the linked data, select the cell where you want the linked value to appear.

3. Start typing the equal sign (=) 


If you want to use a function, such as SUM, then type the function name followed by an opening parenthesis. For example, =SUM(..


4. Switch to the source sheet by clicking on its tab at the bottom of the Excel window.


5. Select the cell or range of cells you want to link to the destination sheet.

6. Press Enter to complete the formula.



Alternatively:-

To link data from two different Excel sheets, you can use formulas such as VLOOKUP, INDEX-MATCH, or the newer XLOOKUP (available in recent versions of Excel). These formulas allow you to search for a value in one sheet and retrieve a matching value from another sheet.

          VLOOKUP:

  • Suppose you have Sheet1 and Sheet2 in your Excel workbook.

  • In Sheet1, select the cell where you want to display the linked data.

  • Enter the following formula:


    • lookup_value: The value you want to find in Sheet2.

    • Sheet2!lookup_range: The range of cells in Sheet2 where you want to search for the lookup_value. Make sure this range includes the lookup_value and the column you want to retrieve data from.

    • column_number: The column number in the lookup_range that contains the data you want to retrieve. Count from the leftmost column in the lookup_range as 1.

    • exact_match: TRUE for an exact match or FALSE for an approximate match. Use FALSE for most cases.

  • Press Enter to display the result.

  • Drag the formula down to apply it to other cells if needed.

     

    INDEX-MATCH:

  • Suppose you have Sheet1 and Sheet2 in your Excel workbook.

  • In Sheet1, select the cell where you want to display the linked data.

  • Enter the following formula:

    • Sheet2!column_range: The range of cells in Sheet2 that contains the data you want to retrieve. This should be a single column range.

    • lookup_value: The value you want to find in Sheet2.

    • Sheet2!lookup_range: The range of cells in Sheet2 where you want to search for the lookup_value.

    • match_type: 0 for an exact match or 1 for the closest match less than the lookup_value.

  • Press Enter to display the result.

  • Drag the formula down to apply it to other cells if needed.

     

    XLOOKUP: (available in recent versions of Excel)

  • Suppose you have Sheet1 and Sheet2 in your Excel workbook.

  • In Sheet1, select the cell where you want to display the linked data.

  • Enter the following formula:

    • lookup_value: The value you want to find in Sheet2.

    • Sheet2!lookup_range: The range of cells in Sheet2 where you want to search for the lookup_value.

    • Sheet2!column_range: The range of cells in Sheet2 that contains the data you want to retrieve.

    • return_value: The value you want to retrieve from Sheet2.

    • match_mode: 0 for an exact match or -1 for the closest match less than the lookup_value.

    • search_mode: 1 for a search from top to bottom or -1 for a search from bottom to top.

  • Press Enter to display the result.

  • Drag the formula down to apply it to other cells if needed.

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